職位描述
Job Deｓcription:
1. Operate switchboard, answer incoming telephone calls with standard phrase and in a professional manner, take messages and transfer it to the proper person timely.
2. Build client visit itineraries, schedule transportations
3. Greet visitors with courtesy, serve visitors with tea/water/coffee per requirement, inform related staff/department about the visiting. Guide the visitors to conference room in a polite manner. Arrange meals for visitors if needed.
4. Receive and sort incoming business mails, inform related receivers by mail in time, maintain the mail-receipt record form. Send outgoing mails and parcel by proper way such as local courier/FedEx/EMS/TNT/normal mail and assist the staff in tracking the status of the outgoing mails if required.
5. Maintaining reception area in a professional appearance and acting on other administration supporting issue as required.
6. Greet new hired employees, provide the guidance of shuttle bus, cafeteria etc logistics arrangement.
7. Assist in updating internal phone directory.
8. Plants order and billing; Process the expense report, procurement for the office supplier etc.
9. Other work as assigned.
10. Prepare and manage visitor lists to ensure that Security have the information in a timely manner.
11. Check photo ID of first time visitors to site and work with Security to ensure that appropriate visitor badges are prepared.
12. Co-ordinate with the sample management team on the expected delivery and receipt of samples and test articles.
13. Ensure meeting rooms are prepared in advance of the clients arriving on site.
14. Act as a backup to the site admin as required.
